In addition to helping HHS serve Texans in the most cost effective manner, CAPPS also provides the following benefits: The CAPPS website is the primary gateway to access and manage your HR information. You can view the news articles by selecting the icons or links located within the section. Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Attach the completed paper timesheet to the request. The worklist functions similarly to an email inbox located on the CAPPS Home page, where items are routed to managers. For security purposes, if you contact the Service Center you are asked several questions to validate your identity before your employee ID is reset. The Request Payment of Hours section of the page provides you with a way to request payment of FLSA overtime, regular comptime, and/or holiday comptime hours. It provides a detailed overview of employee hours and tasks to see how the team's time is distributed among clients and different projects. When you access the CAPPS site, you will see a warning message describing that this CAPPS website is restricted to authorized users only. Training News Update Winter Hiatus - ILT Training to Resume in Spring 2023 COMPTTIME (compensatory time), HOLIDAYCMP (holiday compensatory time), SPECIALLV (special leave) and DSSASTRCMP (disaster comp time for non-exempt employees) are leave balances that expire after 12 months; SICKLVBONS (sick leave bonus) expires after six months; and DISASTRCMP (disaster comp time for exempt employees) expires after 18 months. Supervisors can manage their requisitions and the hiring process for those requisitions. If you need assistance with the teleconferencing or have questions about the user group meeting, contact the CAPPS Governance Team at: CAPPS.CGC.ba@cpa.texas.gov. You are able to view and access information based on your CAPPS role(s). password.allegisgroup.com. Enter the appropriate information and click the. It does not include screen samples. If you have a Common Access Card (CAC), you can use it to log into the Portal. Enter your HCSS account username. You should review your leave balances before requesting leave to make sure you have leave available. Whether a new or existing user of CAPPS, you will find this section helpful to navigate the site and learn how you can best utilize the information and resources available to you. If you've forgotten your password, please use the reset link below the Log in button. Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. This bingo card has a free space and 24 words: Gets called about unofficial complaint, Has to justify any citation, Completes FMS Log, Has to justify an arrest, Completes UOF Report, Completes Interact Report, Completes IRS Report, Completes Monthly safety training, Updates info in sharepoint, Completes sharepoint patrol log, Completes weekly bulletin in sharepoint, Completes CAPPS Timesheet . *Representative for all Financials Hub agencies except HHSC and TxDOT. Follow the steps below to view and edit your timesheet. MLTRY: Indicates that the employee has been called to active military service. Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. GT's free app helps caregivers easily track their hours, receive your approval for shifts, and submit their timesheets for payment. Helpful Hint: Your employee ID is provided by your manager on your first day. %%EOF If you enter an incorrect password three times, your employee ID is locked and you are not able to enter the CAPPS website. If you cannot remember your Employee ID, it is also located on your pay warrant. Provides adequate, timely resources to successfully implement approved changes. Follow the steps below to logout of CAPPS. Unauthorized access, access for other than official purposes, or dissemination to unauthorized persons is unlawful and may result in administrative, civil, or criminal sanctions. Centralized Accounting Payroll/Personnel System (CAPPS) website provides Health and Human Services (HHS) employees with direct access to human resources (HR) information. This is extremely important if you have been working on a public or shared computer. Employees access their payable time summary when they want to view how their hours are allocated for a specific time period. Display preferences & Actions: On click, use the options that appear to choose which layout/display options you're happy with (show/hide; JQL, charts etc). FMLA: Indicates that the employee is on an FMLA-eligible absence from work. The Change Password page displays. Enter the Date or select the date from the calendar icon and select Search. DSHS employees whose salaries are funded via federal grants have two additional fields that are available to complete on their timesheet (Task and Labor Account Code). The Main Menu is located below the Menu. Data that is outside of the authorized user's right to transmit under any law or New CAPPS Landing Page and Dashboards Desk Aid, State Employee CAPPS HR / Payroll Self-Service Training, CAPPS Manager Self-Service Training Slides (Updated course coming soon. PeopleSoft Help Desk: capps_support@military.texas.gov, HR Office: 512-782-5133 or hr@military.texas.gov. WNSLV: Indicates that the employee is on Wellness Leave (Emergency Leave). link displays the list of CAPPS user guides available to you. Texas.gov Digital Identity Solution You need to enable JavaScript to run this app. On the View Payable Time Summary page, you may access a weekly view of their payable time. You can contact the Service Center 1-888-TX-HHS-HR (1-888-894-4747). IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. endstream endobj 947 0 obj <. The first time you enter the CAPPS website, select the Logging in for the first time link located below the Employee ID and Secure Password fields. Helpful Hint: If you are scheduled to work 8 hours and the total hours worked is greater than 8 hours, use REGHR to enter the additional hours worked. It is for authorized Job Opportunities For External Applicants to the Program Registry application. Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. Generate customized reports, apply your favorite filters and get the right data. What's my Employee ID/forgot my Employee ID? Repeated log-in failures may result in your account being locked. Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. Is responsible for maintaining the integrity and security of data. It is critical that you close all of your browser windows once you are finished with your session in order to ensure a complete logout and maintain the privacy of your information. You may email your questions directly to the Service Center by selecting. You need an employee time tracking app that can keep up. However, if an employee deviates from their defaulted Task and Labor Account Code schedule, then time entry is required. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. b`P~/1v60`Y#Bc/CC:0nObt@H309YW )GG ZJ: If your employee ID becomes locked out, call the Service Center to unlock your employee ID. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: For a complete glossary of terms, click here: CAPPS Glossary. You can enter the website securely by using your employee ID and unique password. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: Helpful Hint: Do not to type www before the website name. %PDF-1.5 % Forgot Password OK. www.citrix.com | | | | | | | | | | These links include employee benefits websites maintained by the: The CAPPS website allows employees to view basic employee information (i.e. Close. Additionally, this section indicates your scheduled hours for each day below each date and above the data entry fields. If you are a current employee of a Health & Human Services agency and wish to search for and/or apply to jobs, please sign-in with your Employee ID and Secure Password first. The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. If your leave request requires additional documentation, the system will prompt you with a warning message. For multiple entries with different TRCs, click the, If you add a line and decide the additional row is not necessary, click the, When you have completed your entries, click the, One leave balance displays at a time. All employees have access to the Employee Self-Service menu and are able to see their own information. ), Manager Summary Approval Page & Leave Approval Demonstration(Updated course coming soon. For a complete glossary of terms, click here: Please note that you also have a separate Personal Identification Number (PIN) that you use to access the Service Center Interactive Voice Response (IVR) system. jobs, please sign-in with your Employee Maintain and approve car books in the Department tracking and accountability system. Please visit password portal at. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. The Look Up Time Reporting Code menu opens. FACE: Indicates when an employee has a face-to-face interview. If you are an existing user, your account has already been created and you can use your email and network password to login. Next. Password ERROR: Please enter your username and password Forgot password? (Note: Critical shortage occupation positions are identified in the HHS HR Manual.). Helpful Hint: After you click E-Sign & Submit, the requested hours for payment are moved to the last day of the current month that was originally entered in the date field and automatically assigned TRCs: FLSAP for FLSA Overtime, COMPP for Regular Comptime, and HCMPP for Holiday Comptime. To view time reporting elements, click the, To view cost and approval information, click the, To view all payable time details at once, click the. Provide assistance to employees and managers via a toll-free phone line available in English and Spanish. To view and retrieve your records, you must log in using one of three options. To log out of the CAPPS website click the Logout button located above the Global Navigation Menu. Helpful Hint: Selecting Logout logs you out of the CAPPS website, but there may be some additional browser windows that remain open from your session. The CAPPS website is the online tool available to HHS employees to locate information and perform HR related transactions. Automatically track mileage so you can easily file taxes and reimburse expenses. Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. At the bottom of the timesheet, click the, On the Find an Existing Value tab, the date defaults to the first date of the current month. The conditions for use and privacy notice must be read and acknowledged prior to logging on. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. My Record Portal is HRC's self-service portal for Active, Guard, Reserve, Retiree and Veteran Soldiers. The QuickBooks Time mobile app tracks time even when Wi-Fi and cell coverage is unavailable.**. Helpful Hint: You can also access the View Leave Balance/Expirations page by clicking the View Leave Balances link on the Timesheet page. Your usage of this system is audited and monitored. 13. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. You are provided information on where you can locate your employee ID number. This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. 11209 Metric Blvd. Glenn Hegar, Texas Comptroller Window on State Government Contact Us. The Payable Time Detail page allows you to view time reporting elements, cost, and approval information regarding your payable time. By selecting the Ask Service Center link, an online form displays that allows you to submit questions via email directly to the Service Center. Enter your 11-digit Employee ID and click the Submit button. Having Issues? Follow the steps below to view your payable time summary. 969 0 obj <>/Filter/FlateDecode/ID[<9E6EF72E3EFEA4469BF638E961FF97E9><56A2E581A2228A46A07FDF49CF4B816A>]/Index[946 40]/Info 945 0 R/Length 108/Prev 189405/Root 947 0 R/Size 986/Type/XRef/W[1 3 1]>>stream All leave used and time worked is recorded in 15-minute increments, as follows . Work can happen anywhere. Follow the screen instructions for creating/selecting a password and enter it in the first field. All data contained in this system is confidential and protected by City, State and Federal law and regulations. The CAPPS website is available to you 24 hours a day, 7 days a week from the Internet or the HHS Intranet. For help with terms used in this User Guide, go to the top of the page. the employment relationship.). Upload, post, email, use, disclose, republish or otherwise transmit any Application Track, submit, and approve time directly from the app. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. You may email your questions directly to the Service Center by selecting, Frequently asked questions about training can be found in the. by clicking here: HHS Managers have the additional capability to: The Service Center staff is dedicated to assisting you with your HR and Payroll needs. The leave types and their TRCs are listed below: Helpful Hint: If you would like to use the optional holiday leave balance, your manager will enter your request to take optional holiday leave or to work on a skeleton crew on your behalf. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. Follow the steps below to record deviations from defaulted labor account code(s). Feb. 28, 2023 (Agenda) The new process is designed to help ensure that our time and leave records are accurate. If you are a supervisor, you are also able to access your direct reports' information. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. Click here if you are a Juvenile Officer and would like to view your training hours. Employees who use JAWS or any type of screen reader should access the Set Accessibility Flag User Guide for more information about selecting the Accessibility Mode in CAPPS. Self-service capabilities to provide greater control over the accuracy and management of your information, Instant, secure, and reliable access to your information 24/7, Simplified information access through the Service Center and website to minimize confusion and redundancy, Integrated technology to speed up HR transactions, reduce errors, and improve services, Standardized processes to reduce paperwork and complexity, Access HR forms, policies, and information regarding life and work events, Take online computer-based training courses and enroll in classroom training, Change personal information (for example: home mailing address, emergency contact information or direct deposit information, View leave balances and submit leave requests, Schedule candidate interviews and capture interview results, Create and/or approve offers for candidates, View reports on staffing, training and recruitment, Approve leave requests and view timesheets, Submit personnel actions for merit increases, Create and complete performance evaluations, Change employees work-related HR information, Are available from 7:00 a.m. to 7:00 p.m. Monday Friday, Central Time. Password is valid up to 90 days after the last reset. https://mycompany.timesheetportal.com Please enter your details to access your account. Helpful Hint: The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for regular comptime and holiday comptime hours. 946 0 obj <> endobj For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com actiTIME timesheet software is an easy-to-use tool for manually entering work time data into a timesheet. See the Worklist User Guide for more information. CAPPS is available 24/7 with the following exceptions: Thursday: 10:00 p.m. 12:00 a.m. (midnight), Third Weekend of the Month: 11:00 p.m. on Saturday 12:00 p.m. (noon) on Sunday. Emergency leave ) icon and select Search can locate your employee ID number Home,... 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